The Office Tech Pro

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The art of SharePoint governance

October 3, 2016 Categorized in: The Office Tech Pro

Without a few guidelines, rules and boundaries, SharePoint can quickly become a weed-ridden mess in which it’s hard to find what you need.
After firing up Sheets in Google Drive, click on the Sheets icon in the upper-left corner of the screen. You’ll see template options for starting up a new spreadsheet. Let’s take a little tour…
If your organization uses SharePoint 2010 or greater, you can create, fully featured, automated surveys without using an external app or software.

PowerPoint questions answered

April 6, 2016 Categorized in: The Office Tech Pro

Re-arranging a presentation; dealing with an inherited presentation that does not fit your style.
There’s a gold mine of information in your calendaring data, whether you use Google, Outlook, Lotus Note or GroupWise.

Demystifying SharePoint permissions

January 11, 2016 Categorized in: The Office Tech Pro

Permissions can become confusing in SharePoint. A few basic principles help clear the mist a little. The more complex you allow your permissions structure to become, the less secure and, ultimately, the bigger nightmare it is to administer.
One of the exercises to do while preparing for a SharePoint rollout is to think about how it can be used to answer questions that would otherwise fill up email or voice mail. A well-built company-facing team site should be a reliable resource for frequently asked questions. With a few tweaks, the Issues List app (or list template in 2010) can serve two functions: a place to record open issues or questions, and, when answered, an FAQ.
Could you use one or two dozen hours returned to you? Most people would. If you use Microsoft Word a great deal, there are opportunities to do things much faster and more accurately. Here are three ways to save time and be more accurate.
If you’ve ever inherited a workbook that has been passed down from several individuals without a lot of Excel knowledge who had a very definite idea of what they wanted, but not how to get it in the best way possible, learning opportunities abound. Here are the biggest lessons that came out of a real whopper …
One of the hardest things to do is to get people to put things in the right places. Even when you had “sub-sub-sub-sub” folders on your network drive, people still put things in the wrong spots. With the Content Organizer feature activated in your Document Center site, all they will ever have to do is upload their documents into a Drop-off library. SharePoint does all the routing based on content type and other parameters you set up. Here is how it works.

Bullets in Tables

December 17, 2014 Categorized in: The Office Tech Pro

I had a great question on the Office Technology Today Answer Center free subscriber webinar. How do you manage bullet points in tables? Well, the answer wasn’t terribly easy, but it is doable.
Windows 8 boots up within 10 seconds and shuts down just as fast. All of my applications run just fine on it and much,much faster than they used to. To shut it down, click the power button in the upper right corner of your Start screen. Like shortcuts? Windows key, U, U works well. Plus, you can work with it exactly how you worked with Windows 7. Really! Read on …
If you use Categories in Outlook to identify and classify priorities or the type of work you have to do, you can work in a much less cluttered view of your Inbox. After categorizing your new items, click on the column heading called Categories.
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