The challenge when people get together on a document is to maintain one voice so that the reader isn’t thrown by changes in tense, point of view, phrasing, word choice, structure and so on. Sometimes it’s even difficult to keep on the same point. Group writing is hard, and the more people involved, the more difficult. Here are some guidelines.

Where did the time go?

March 2, 2022 Categorized in: Time Management

For many admins, the thought of spending as much time analyzing the time it takes to do their work as it does to actually do the work is very frustrating indeed. Fortunately, there are several tech tips in this issue to help.

Make your to-do list more doable

March 2, 2022 Categorized in: Organizing

Try writing only the very next incremental action required to move an assignment forward.
Customize your Teams library … Add cloud storage accounts to Teams Files tab … Add a list to Teams
Many fine managers are good at interfacing with people and coaching them up, but behind their backs, you’ll hear whispers. In his book Project Management for Non-Project Managers, author Jack Ferraro outlines what a good project plan does.
Kronos, the HR and payroll provider, has been hacked, with its private cloud services being held for ransom. Whether or not you are a Kronos client, here are contingency plans you need to make.

Time for your year-end digital cleanup

November 3, 2021 Categorized in: Organizing

Thorin Klosowski gives you seven steps to follow for a good digital cleanup in an article for The New York Times’s “Wirecutter.”
Create an action item list based on an email.

OneNote: What is it good for?

November 3, 2021 Categorized in: OrganizingThe Office Tech Pro

Whether you use OneNote, Evernote or Google Keep, your notetaking app can help you organize your work, collaborate with team members and keep your email inbox tidy. Of the three, OneNote Desktop (2016) is the most fully featured, but many of these uses are viable in any popular notetaking app.
Disaster recovery and business continuity planning are not new concepts. Whether you had a recovery plan or not, you have more clarity around what it might be like to be forced to do business away from the office in an emergency. If you don’t have a disaster recovery program, this is a good time to start collecting data to make one.
The art of resource estimation can be tricky; our planning is frequently overly optimistic. Psychologists use a term called the “planning fallacy” to explain this effect, and to explain why we usually underestimate the amount of time it will take us to complete a task. Writer Jessica Greene suggests some more concrete estimation techniques.

Try the Eisenhower Matrix for workflow

September 1, 2021 Categorized in: Time Management

“I have two kinds of problems: the urgent and the important,” Dwight D. Eisenhower purportedly said, though he didn’t claim the original thought as his own. “The urgent are not important, and the important are never urgent.” From this musing emerged the time management method known as the Eisenhower Matrix.
When urgent requests pop up from more than one person, and you’re already crunched for time, what’s the best way to handle them? Use these four fixes.