Tracking Expenses

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What should you do if you think your bosses are overdoing it with their spending?
Several mobile apps claim to track miles you’ve driven. Some are very good, and others lack ease of use. After testing multiple apps for this, we found MileIQ.
The cost of the technology you use could add up to a serious chunk of change without you realizing it. Jordan Amin, former head of the National CPA Financial Literacy Commission, suggests keeping a close eye on these areas of technology spending.
Many office professionals take money out of their own pockets to pay for work-related expenses. Is this really something em­­ployees should be expected to do?

Rein in office out-of-policy travel

October 31, 2013 Categorized in: Tracking ExpensesTravel

If planning and managing travel are part of your job, you probably also deal with people who try to go rogue and plan travel outside the bounds of company policy. Travel Market Report’s Fred Geb­­hart has four tips to help avoid out-of-policy travel.
Try taking some valuable career lessons from “Mad Men” … Change a typo in that PDF … Find the power in refusing to say “I’m sorry” … Use prepaid cards to keep tabs on employee spending.

5 great apps add value to QuickBooks

January 21, 2013 Categorized in: Tracking Expenses

Did you know that the Intuit App Center has apps for QuickBooks? Inc.com contributor Christina Des­Marais recommends five of the best.
When times get tough, employers may need to dial back some of the extras. But how do you decide what to cut first—and what should be the last resort? Tip: When other perks are cut, keeping a good pot of coffee in the lunchroom is a way of letting employees know that things aren’t hopeless.
As the person closest to your work, you’re also the best one to identify ways to improve efficiency and reduce costs associated with your job—which is exactly what most C-suite executives and business owners focus on. Just because they don’t ask for your innovative ideas doesn’t mean they’re not interested. Get your creative juices flowing with these five questions:
Pump up your managers with useful research they don’t have time to do themselves … Sharpen your workplace instincts by playing The Office-Politics Game … Soothe stress by first dividing triggers into two categories …
Travel expenses are on the chopping block at many companies. Three ways to help save money on business travel: Book air travel well in advance or combine several trips into one; ask for the lowest rate when booking a hotel, then ask for one that’s even lower; park cars at off-site lots near airports.
On the money front, it’s time to get back to basics. An oft-repeated piece of advice is to keep better track of the money we spend and save. To help with expense-tracking, tap into online tools. The best of the breed recently chosen by Money magazine and Slate.com are Mint.com and QuickenOnline.com.
Cost-cutting is the name of the game during tough economic times. One of the best cost-cutting strategies is to reduce waste—it frees up cash and generates measurable environmental benefits. Here are several paper-saving strategies that will make you look like the office hero.
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