Time Management

Stretched between 2 bosses

September 10, 2010 Categorized in: Managing the BossTime Management

Anyone who has worked for two or more bosses can tell you: The division of labor often leaves you feeling stretched both ways. But with some schedule-wrangling and communication skills, you can manage the work more smoothly.
Strip formatting from a Word document … Work toward a big health goal one text at a time … Make clutter disappear by turning each piece of paper into an action item in your planner … Avoid information overload—and save time—by asking a specific, “micro” question … Connect with people who want your cast-offs …
Question: “I can’t seem to find the happy medium between too much work and not enough. Although I’ve been doing training for 20 years, I still spend a million hours on my lesson plans and class materials … I’d like to nurture my creative side by trying out some new hobbies and activities. How can I stop devoting so much time to my work?” — Too Dedicated
Time is finite. All the more reason to give special attention to managing time blocks on your schedule and the boss’s schedule. Here are two tactics, taken from two executives who use time management to boost their productivity:
Most timesaving “secrets” are the best practices you’ve been hearing about since the advent of paper clips. The trick is, you have to try them out to discover whether they match your work style. And then you have to stick with them to gain the benefits. Here are three timesaving secrets recommended by administrative professionals:
With dreaded tasks hanging over your head, you’ll feel more drained and uneasy than if you just tackle them, says author Gretchen Rubin. Next time you don’t feel like making that phone call or going to the gym, try these strategies:
Save up to $250 by shipping your luggage via a carrier rather than checking it at the airport … Focus on the most important 10% of words you speak or write, to make them more memorable … Track your company’s competition with WatchThatPage.com, a free tool that monitors specific web pages.
High performers usually focus on only a few things at a time. The more you take on, the greater the chance that you will lose effectiveness not only in getting that task done but most likely in all aspects of your life. Use these tips for saying no to keep you on track and save you time:
Early riser? Or night owl? Knowing when you crank out your best work can help improve work flow. Start by locating your power times, advises management consultant Karen Leland.
Manage your “invisible résumé” by rewriting the sections you don’t like … Perfected your bragalogue yet? Communications coach Peggy Klaus swears by this self-promotion tool … Avoid this grammar misstep … Make your LinkedIn invitations stand out … Convince yourself of the power of checklists by reading The Checklist Manifesto.

Where does all the time go?

March 9, 2010 Categorized in: InternetTime Management

According to a 2007 survey from Salary.com, Americans waste about 20% of their time at work. And a chunk of that wasted time comes from surfing the Internet. One journalist writer, in a quest to find out where her time was going, tried out four online services that track productivity. Here’s what she learned from that experience.

Run your next meeting like Google

February 5, 2010 Categorized in: MeetingsTime Management

As an admin, you may be tasked with helping to set agendas, scheduling and taking minutes. But how much power do you have to keep meetings productive? Plenty. Look for clues in the way meetings work at Google. You may find that not all of these tips are replicable at your office, but it’s a place to start.

10 quick tips for BlackBerry users

January 8, 2010 Categorized in: Time Management

Are you maximizing all that your BlackBerry offers to simplify your life? Here are 10 shortcuts: 1. Create the @ symbol and the dot when typing e-mail addresses by clicking the space bar. 2. To end a sentence with a period and a space and then capitalize the next word, click the space bar twice at the end of a sentence. 3. Capitalize a letter by holding it down …