Organizing

Everything is urgent!

July 1, 2009 Categorized in: OrganizingTime Management

Here’s some help on setting priorities when more than one person is clamoring for your attention “yesterday”:

Whittle down scheduling time

June 5, 2009 Categorized in: MeetingsOrganizing

Two online tools to help you manage schedules when everyone isn’t on the same calendar system: Meeting Agent and Shiftboard.
Chip away at a paper pile by first flipping the stack upside down, so the oldest material is on top. It’s easier to toss out old things. Break down a large pile into one-inch piles. Attack the first one-inch pile by reviewing each piece and asking these four questions:
You’ve tried sending out memos, putting up posters and issuing gentle reminders, but nothing keeps employees from leaving their extra papers behind at the copier. You feel like a den mother, constantly cleaning up after everyone. What’s the best way to get people to change their habits? Change their environment.

What’s a ‘tickler’ file?

June 5, 2009 Categorized in: FilingOrganizing

What exactly is a tickler file, and what’s the best way to use one? We liked the answer one administrative assistant, Bonnie, gave on our online forum, Admin Pro Forum.
While you may not have been partying much at the office lately, some employers see summer as an ideal time for an all-staff get-together. Instead of spending a lot on flowers and glassware rentals, though, they’re getting creative with summertime themes. Here are ideas that assistants posted on the Admin Pro Forum.
Boost productivity by “plotting” the items on your to-do list … Organize a boss’s overflowing e-mail box by setting up inbox folders … Manage team conflict with this tactic … Take a breather every hour, for peak productivity …
More than half of senior executives say they’re interrupted about once every 30 minutes, according to a Center for Creative Leadership survey. Here’s where assistants can play a vital role. Stave off interruptions by partnering with your boss, using these tactics.
Layoffs, shortened workweeks, stressed-out workplaces … it all can lead to another byproduct of the recession: increasing workloads and work slippage. How are administrative professionals ensuring that, with stakes soaring higher than ever, no work falls through the cracks?

Is your boss a cliffhanger?

April 1, 2009 Categorized in: Managing the BossOrganizing

The cliffhanger boss likes to wait until the last possible moment to deliver a finished project. He thrives under deadline pressure and will create that pressure if it isn’t there already. How can you work around that?

A better solution than the shoebox

March 6, 2009 Categorized in: FilingOrganizing

If filing your taxes this spring made you realize that you need a better way to keep track of all your receipts, turn to one of these nifty services for cataloging, organizing and accessing receipts.

3 tips on increasing your ROO

March 6, 2009 Categorized in: FilingInternetOrganizing

Odds are your desk is a hub of organization. If that’s the case, you’re in the ideal position to create more value for your company by coaching others on ROO, or Return on Organization. Your task: Identify a few valuable tips, then share your expertise with others by offering a Lunch ‘n’ Learn on the topic, writing an article in the company newsletter or posting tips through e-mail.
The trouble with that New Year’s resolution to declutter your desk is that it didn’t stick. It’s back to its old cluttered self. “You want to create new habits that last more than a week,” personal coach Miranda Kennet says. Five habits worth adopting: