Organizing

Much more than a gatekeeper, a good executive assistant can double or triple a boss’s efficiency by staying one step ahead of him or her. The more an assistant can predict an executive’s needs, the less he or she will need to interrupt.
Here’s a new office morale booster: Organize a company snitch program. It runs on the same grapevine that conducts office gossip, only all the news is good. Snitchers tell one another about accomplishments, small victories or acts of heroism that go beyond the call of duty.
As health insurance costs skyrocket, even as benefits dwindle, so does the trend toward employers setting up wellness programs—71% of U.S. employers offered such programs in 2008. Is your office ready to be a part of the wellness movement? Here’s how to make the case to leadership and take some initial steps.
The current economic meltdown underscores this reality: We’re never too far from a crisis. Before a crisis causes things to blow up, train your office for first response.
Glean ideas from One Hour Parties (www.onehourparties.com), a service that delivers inventive, affordable parties, such as Cookie Decorating Party and Chinese New Year.
Pace yourself perfectly when leaving a voice mail by using this trick:  As you say your phone number, write it in the air with your finger. If you can’t write it as quickly as your tongue wants to say it, neither can the recipient …
The same tactics you use at work can help you get everything done at home. Some people, however, leave their work skills at work. What they should be doing, experts say, is setting goals, outsourcing tasks and reviewing performance, just like a workplace manager.

Staple right, staple left or staple middle?

November 7, 2008 Categorized in: Organizing

Say that within a three-page document, the first and third pages are vertical, and the middle page is horizontal. How do you arrange them for stapling? Do you turn the middle sheet to the left so the staple is in the upper right-hand corner of the middle sheet, or to the right so the staple is in the lower left-hand corner?
Handling the sudden needs of aging parents is likely to be a major workplace disruption in the next few years. Why? The senior population in need of daily care is set to rise nearly 40% in the next decade. Here’s how to prepare for the crisis.

Clearing away the paper clutter

November 7, 2008 Categorized in: ExcelOrganizing

With the holiday season comes an uptick in mail and catalog clutter. Here’s an admin’s suggestion for keeping your office clear of paper clutter …

Become an e-mail ninja to survive

September 5, 2008 Categorized in: OrganizingOutlook

Is it possible to clear out an e-mail inbox—and keep it clear—daily? Yes. But you must be willing to change your behavior, says Michael C. Hyatt, president of Thomas Nelson Publishers, who writes on his blog about taking control of his own inbox.

Fight clutter with an ‘action corner’

September 5, 2008 Categorized in: Organizing

Create an “action corner” on your desk. What to put in it: paperwork related to immediate tasks, notes from a phone conversation, a business card to enter into your address file …

Shed your way to a better you

September 5, 2008 Categorized in: Organizing

If you’ve had trouble following through on your New Year’s resolution to get organized, you may be better suited to “shedding.” In Julie Morgenstern’s new book, When Organizing Isn’t Enough, she differentiates between organizing and shedding: