Word
SmartArt is one of the biggest timesavers in the newer versions of Microsoft® Office. Especially useful for PowerPoint® and Word, it is a powerful way to represent ideas in pictures, which is the preferred learning method for between 1/3 and 2/3 of the population, depending upon which expert you ask.
With the release of a stable new operating system, Windows 7, many organizations are making the leap to the newer versions of Microsoft® Office. There are five “must have” tips that will get you over the hurdles of the revolutionary new interface and back to work.
If you’ve ever spent anytime copying and pasting text data into Word tables or trying to get data out of tables and into a simple list in a document, these tips might make you grumble a little. The good news is you’ll never have to do that again!
Ever sought help in Microsoft Office—only to feel like you needed more help? Melissa P. Esquibel, a Microsoft Certified Trainer who writes “The Office Tech Pro” blog, offers these tips for getting the right help fast, so you can get back to your task:
Whether it’s a speedy way to create a bar chart or a trick for switching from one window to the next, keyboard shortcuts can help even the experienced admin knock out work faster. Here are a few of our readers’ faves:
Work more efficiently in 2007 Word, says PC World columnist Rick Broida, with a few useful tips: 1. Print multiple copies of select pages. 2. Remove hyperlinks from text. 3. Add filler text to your document.
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Avoid sending big files back and forth with your boss—try Dropbox, a virtual hard drive … Hold a web conference free and invite up to 20 guests, with DimDim, which Inc. magazine calls the best in its class … Print less by taking advantage of the less-popular settings in your Print dialogue box …
Imagine typing only about half of what you do now. With typing-expansion software, you can turn words you type often into abbreviations. For example, type “t” for “the,” and “ty” for “thank you.” What shorthand did for handwritten note-taking, this software can do for typing.
At Progress Energy’s quarterly “compliments and concerns” meeting, senior administrative assistant Amy Finelli uses a template for minute taking. As a result, she can quickly send out notes after the meeting “because I don’t have to figure out how to organize the topics,” she says. Here are a few more of Finelli’s power tools for meetings:
One person’s everyday computer shortcut may be another person’s “Cool! I didn’t know you could do that!” David Pogue, who writes a technology column for The New York Times, recently penned a long list of “Tech Tips for the Basic Computer User.” Here are a few suited for the efficiency-minded.
One free application and one online tool can help simplify your work: KallOut (www.kallout.com) and TinyURL (http://tinyurl.com).
Turn feedback into behavioral change … Save paper by using “Shrink to Fit” and rid yourself of those few lines of text that spill over to the next page … Don’t give short shrift to complex e-mail messages.
