Office Technology

Make your e-mail easy to read and respond to with these four tips: 1. Limit your e-mail messages to one topic. 2. Make sure your headline is clear, strong and descriptive. 3. Include all contact information within every e-mail. 4. Encompass all relevant information the person might need to answer the e-mail.
E-mail, that revolutionary productivity tool, has a dark side. It can create divisions between co-workers, hurt productivity and destroy focus, say critics. Some even draw a comparison between e-mail and gambling. To counterbalance the negatives, companies have been imposing “no e-mail Fridays” or “no e-mail weekends.” Anyone can take measures to keep e-mail addiction from getting out of hand, though.

Getting MS Office help that helps

June 23, 2010 Categorized in: ExcelWord

Ever sought help in Microsoft Office—only to feel like you needed more help? Melissa P. Esquibel, a Microsoft Certified Trainer who writes “The Office Tech Pro” blog, offers these tips for getting the right help fast, so you can get back to your task:

It’s ‘Out of Office’ reply season

June 7, 2010 Categorized in: OutlookTravel

You’re leaving for vacation, so you dutifully set up the classic “Out of the office, will reply to your message when I get back” e-mail auto-responder. But the auto-reply message doesn’t get rid of the nagging feeling that you’re missing something. Before you go on vacation, set up a custom auto-reply system that will make it easier for you to relax.

If you must tweet, be smart about it

June 4, 2010 Categorized in: Internet

Not everyone in the workplace needs to be on Twitter—indeed, some workplaces have deemed the social-media tool verboten. But the free messaging tool, used strategically, can be helpful for keeping tabs on your industry.
Save up to $250 by shipping your luggage via a carrier rather than checking it at the airport … Focus on the most important 10% of words you speak or write, to make them more memorable … Track your company’s competition with, a free tool that monitors specific web pages.

That Excel error message means what?

May 24, 2010 Categorized in: Excel

“Excel error messages aren’t always terribly clear to us,” says Melissa Esquibel, a Microsoft Certified Trainer who writes “The Office Tech Pro” blog. “We know we have a problem, but we don’t know where to go to start fixing it!” For example, she says, here’s how to decipher three of the most common messages:
Every night, when CEO Danny Meyer goes home, he reads a daily memo that his executive assistant e-mails him. “I don’t know how we managed without them,” says the leader of Union Square Hospitality Group. Consider using a productivity booster like an e-mailed daily memo to keep communication strong between you and your boss.
Elevate the clarity of your writing by using the inverted pyramid style that journalists use … Go ahead, give someone a high five or a supportive pat on the back … Send large files fast by using a free service such as YouSendIt Lite … Gain credibility by stripping “marketese” from your writing geared toward customers … Double-check e-mail messages where the stakes are high.

Your online image

April 29, 2010 Categorized in: AdvancementInternet

It pays to build a positive online “brand.” Example: 77% of recruiters are using Google to pre-screen job candidates, says a 2006 ExecuNet survey. So resist the temptation to post negative comments on blogs.

Making key inbox messages stand out

April 28, 2010 Categorized in: OrganizingOutlook

Laura answers at least 25 calls a day on behalf of her boss. He has asked her to e-mail the messages to him, rather than write them on paper. “But he gets hundreds of e-mails a day, and he complains that his phone messages get lost in the shuffle,” she says. “How can I resolve this and make it simple for him and me?”

Tips to make Word more efficient

April 26, 2010 Categorized in: Skills CheckWord

Work more efficiently in 2007 Word, says PC World columnist Rick Broida, with a few useful tips: 1. Print multiple copies of select pages. 2. Remove hyperlinks from text. 3. Add filler text to your document.
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