Cool office tools at low or no cost

May 10, 2013 Categorized in: OutlookWord

Here are three web tools to share your desktop, edit PDFs and reclaim Gmail’s calendar features.

Let Outlook redirect those RSVPs

May 7, 2013 Categorized in: Outlook

Q. I want to send an email invitation to an event, but I want the RSVP responses sent to my assistant. Can I do this?

The perks of Outlook 2010

April 1, 2013 Categorized in: Outlook

Q. Why should I consider converting to Outlook 2010? 2007 seems to do everything.

Quick Parts meeting management

February 14, 2013 Categorized in: MeetingsOutlook

If you frequently use the same words, phrases or paragraphs, you probably open up old meeting notices or emails to copy and paste. With Outlook 2010’s Quick Parts, you essentially have a permanent clipboard. For example, say you have specific language that you use for mandatory meetings. Here’s what to do.

Sync MS Office 365 with your iPhone

January 25, 2013 Categorized in: Outlook

The growing popularity of Micro­­soft Office 365 means that many iPhone users must learn how to sync their Office 365 mailboxes with their phones.

Tech Help Desk

January 17, 2013 Categorized in: InternetOutlook

Find an email again without searching all of Outlook, and fill your desktop background with your own photos.

Let Outlook help prep meeting attendees

December 7, 2012 Categorized in: MeetingsOutlook

Let’s say you have a meeting scheduled to discuss resolving customer complaints. To prepare for the meeting, attendees search their inboxes and network drives to find related files they’ll need to begin visualizing a process. By inserting some of these objects into the meeting notice, you can help attendees better prepare for the meeting.

Time to check out Microsoft’s webmail?

October 9, 2012 Categorized in: InternetOutlook

Microsoft’s Outlook.com has a few advantages over Google’s Gmail, writes Rick Broida at PCWorld.
Office workers who take an email hiatus focus on a single task for longer stretches of time and have lower stress levels, according to a new study by the University of California and U.S. Army researchers.

Tips on managing someone else’s inbox

January 16, 2012 Categorized in: OrganizingOutlook

Keep on top of the boss’s or someone else’s inbox with these proven tips from the trenches: 1.  Avoid duplicating work to the extent that you can. 2. Scan for timely actions. 3. Customize any system you adopt.

Set a date with your to-dos

November 29, 2011 Categorized in: OrganizingOutlook

How do you make sure a task gets done? Peter Bregman, author of 18 Minutes, believes we ought to make appointments with ourselves in order to accomplish things. “We should all be working off our calendars, not our task lists,” says Bregman.

Writing email that gets read

October 20, 2011 Categorized in: OutlookWriting/Editing

Boost the odds that people will read your emails. Five guidelines: 1.  Limit your message to five sentences. 2.  Figure out your main point. 3.  Edit. 4.  Ask one thing at a time, or maybe two. 5.  Include a link to information available online.
1. Include your phone number and mailing address in your signature. 2. Provide “if-then” options. 3. Always start with a greeting. 4. Check Snopes.com before you waste time forwarding a chain letter.