Meetings

Lee’s immediate supervisor left the organization, so now she reports to a higher-level director. In their meetings, the director seems distracted and bored, even though Lee takes extra time to prepare. “My preparation is usually met with a very brief response or a push off to another manager,” she says. “What can I do to make our meetings more engaging?”
Hold a shorter, more effective meeting by remembering the three purposes for having a meeting in the first place: to inform, to gather input or to ask for approval … Read faster using this technique developed by reading expert J. Michael Bennett: rhythmic perusal … Try this remedy for a foul-mouthed boss …

1-Minute Strategies: Dec. ’09

November 6, 2009 Categorized in: AdvancementInternetMeetings

Skip straight to someone’s voice mail by using Slydial, a service that lets you leave a message for someone you know you can’t reach in person … Take your job search to Twitter. Some companies are using Twitter to fill positions that tend to attract tons of applicants on job boards, such as administrative roles, one HR vice president tells The Wall Street Journal Put a meandering meeting back on track by addressing those who veer off-topic.

Streamline your admin meetings

October 8, 2009 Categorized in: MeetingsTime Management

“My senior admin recently asked us what we should discuss during our monthly admin meetings,” a reader wrote. With time at a premium, this is a good point, as there’s an ever-increasing need for groups to get more real work done during regular meetings. Suggestions for making your next admin meeting more productive:
Have an important meeting coming up? Need some etiquette and protocol tips to help you shine? It really is all about how you present yourself. Self-promotion is key in moving up the business ladder, and manners never go out of style.

4 steps to better note-taking

October 8, 2009 Categorized in: MeetingsWriting/Editing

Good note taking is essential, whether in a meeting, a training session or a seminar. The mental concentration will keep you focused, and the very act of writing will help you remember what the group decides. Here’s how to do it better:

Convert meeting talk into action

September 3, 2009 Categorized in: MeetingsTeamwork

Help attendees convert decisions into action after the meeting ends. Here’s how:

Tame the meeting madness

August 7, 2009 Categorized in: MeetingsTime Management

Almost half of executives say that employees would be more productive if their companies banned meetings one day a week, according to a recent survey by OfficeTeam. That may be the case, but administrative assistants say meetings are still very much a part of every day—to a fault. How are admins taming the meeting madness?
Technology is blurring the lines between work and leisure and revealing real tensions between Gen Y, Gen X and baby boomer employees. A recent LexisNexis survey reveals divergent ideas about what is and isn’t an appropriate use of technology and software in the white-collar workplace:
Size matters when it comes to planning events. For smaller events, you can go solo. But for larger ones, it takes a committee, a nod from management and a zinger of a spreadsheet for keeping tasks and timelines on track. To help you track the details, try this sample checklist below adapted from Midwest Meetings:

Keeping meetings all about business

July 1, 2009 Categorized in: Meetings

Problem: Your department meetings have too much socializing, especially at the beginning. People are complaining that the weekly gathering runs longer than it should. Advice: Address it with the group by citing some specifics, says Amy Henderson of Henderson Training.
Communication is a cornerstone of any relationship—at least any good relationship. So why do so many executives rely on casual, on-the-fly exchanges with their assistants? Joan Burge, an administrative trainer CEO of Office Dynamics, holds a daily huddle with her executive assistant. Here’s how they make the communication work:

Meeting scheduling made easy

July 1, 2009 Categorized in: MeetingsOrganizingPowerPoint

With more than 200 other administrative assistants in her building, Ilja Kraag sees admins working away in their “own little boxes,” independently figuring out how to tackle tasks that an admin at the next desk may have mastered long ago. So she decided to share some of her “best practices,” especially for common tasks, such as scheduling meetings.