Meetings

Organizing ideas with tablets

January 21, 2014 Categorized in: MeetingsOrganizing

Have you ever been in a meeting and needed to aggregate ideas and then organize them into projects? Here are several mind mapping apps worth trying, suggests marketer Kimberly Deas.
High-speed presentations, rambling discussions, unclear decisions, and vague action items at meetings without agendas make life hard for meeting note-takers, writes Lynn Gaertner-Johnston. Here are a few of her tips for organizing meetings that are easier to record.

Give them food for thought

December 23, 2013 Categorized in: MeetingsTeamwork

Here’s an inexpensive tactic that could elicit great suggestions from employees who might not normally volunteer to contribute.

Scheduling tricks for multi-time zones

August 30, 2013 Categorized in: Meetings

If you have contacts scattered around the globe, it’s important to make sure you’re correctly scheduling meetings across all time zones, writes technology expert Dave Johnson. Here’s how.

Turn meetings into relationship builders

June 26, 2013 Categorized in: Meetings

Meetings tend to get a bad rap. People complain that they stir conflict and competition among co-workers and generally represent a waste of time. It doesn’t have to be that way. Executive coach Mary Jo Asmus offers six ideas for organizing better meetings that can help strengthen workplace relationships.
If you find yourself repeating the same words over and over when you take minutes, Executive Assistant Nickey Christmas, who blogs all things PA, EA and VA related on her Practically Perfect PA blog, offers a good list of verbs “that you can slot into the minutes as and when you need them.”
For some people, a computer will never replace a pen and paper for note-taking during meetings. But for others, electronic notes may make more sense, especially if they have to share them electronically anyway. Here are three questions to determine which way is best.

Quick Parts meeting management

February 14, 2013 Categorized in: MeetingsOutlook

If you frequently use the same words, phrases or paragraphs, you probably open up old meeting notices or emails to copy and paste. With Outlook 2010’s Quick Parts, you essentially have a permanent clipboard. For example, say you have specific language that you use for mandatory meetings. Here’s what to do.

Get a great deal on your meeting space

January 22, 2013 Categorized in: MeetingsNegotiating

If you want to get the most for your money when booking meeting or event space, you need to negotiate, says Anthony Coyle-Dowling. Don’t just accept the price you’ve always paid for the place you usually use or take the first price you’re quoted at a new location.

Let Outlook help prep meeting attendees

December 7, 2012 Categorized in: MeetingsOutlook

Let’s say you have a meeting scheduled to discuss resolving customer complaints. To prepare for the meeting, attendees search their inboxes and network drives to find related files they’ll need to begin visualizing a process. By inserting some of these objects into the meeting notice, you can help attendees better prepare for the meeting.

Rein in meeting disruptions

July 12, 2012 Categorized in: Meetings

Few things annoy office workers more than unnecessary and un­­pro­­ductive meetings, surveys find. People wander off topic, send texts instead of listening, and behave in all sorts of dysfunctional ways. Keep your team meetings on task by adopting a few techniques.
Nowadays, executives more often are meeting virtually, through instant messaging, video chat and other tools. Here’s how to organize a virtual meeting, and prepare participants to get the most out of the session.

Same time, next week

June 12, 2012 Categorized in: Meetings

If some­­one calls to reschedule an appointment, suggest the same day and time one week later.