Writing/Editing

Proofreading a document for grammar and spelling mistakes won’t snag every error, and while program features such as automatically updated fields help, they aren’t completely foolproof.
Answer the question “What do you want?” or “What should I know?” in the first sentence of your memo, report, e-mail or other piece of business writing, and your time-strapped, information-overloaded readers will see you as a hero.
Several readers recently asked us about the use of semicolons versus commas in a complex sentence.
Just because e-mail is handy doesn’t make it efficient. Indeed, three out of four people delete an e-mail before they finish reading it, a recent survey found.
Standardized replies save you time but can cost you good will. Create templates and common paragraphs that you can pop into an e-mail or letter, then easily personalize. Use these shortcuts:
What to do when passing confidental information.
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Write it right, say it right, spell it right.
You absorb most material that crosses your desk with ease. But once in a while, a heavy assignment—reading a book, proofing a long report or being asked to give your input on a complicated competitive analysis—can throw you off. Stop procrastinating and cut through that daunting reading assignment with these tactics…
“Professional” business writing doesn’t necessarily mean “b o r i n g.” Before printing the final draft of your documents, go back and put some “oomph” in them. Use these copyediting tricks:
Do you have a general reference guide, such as The Chicago Manual of Style, a grammar reference and a dictionary, but still not know what the preferred organizational usage or style is? We thought so. Your organization needs its own in-house style guide.
If you’re like most professionals, you use Microsoft Word every day. Take a few minutes now to customize your Word workspace by tailoring the built-in spelling and grammar checks on your computer to meet your specific needs. Here’s how: