Productivity

Executives are struggling with time management now more than ever, given the “doing more with less” phi­­losophy that reigns in most workplaces. Ask your boss: “How can I open up more time in your schedule?”
Six web “apps” for streamlining day-to-day tasks, recommended by the team at the99percent.com:
Staying focused on one task could be the biggest challenge in the ­digital era. Tony Schwartz, CEO of The Energy Project and author of The Way We’re Working Isn’t Working, believes these six simple steps are the first steps to taking back control of our attention—and our lives.
Your boss has a “hands-on” work style that demands all files stay nearby. So how do you help a boss whose office is drowning in paper? Here are tips for organizing a paper-strewn office:
If you could wave a wand and change things about your job, what would they be? In honor of Administrative Professionals’ Week, April 25-29, we’re sharing a list of the top three wishes that could make a difference in your workplace—and how to take the first steps toward change.

5 simple ways to tune your inbox

April 20, 2011 Categorized in: OrganizingOutlook

Administrative professional Debbie is in search of the magic bullet that will make it easier to archive e-mail—and later find what she needs. While e-mail is a source of productivity, it can also become an out-of-­control monster. Tune up your inbox with these tips:
Transferring to-dos into your calendar will help you make more stra­tegic choices about how to spend your time. But you’re also likely to end up with a handful of to-dos that don’t fit into your calendar. What do you do with them? Use the three-day rule.
You’re a model of efficiency … except when it comes to that one task you dread. Whether it’s filing, completing an assignment for your “difficult” manager or approaching the boss about a raise, you fall prey to the procrastination monster. You know the answer is “Just do it,” so push yourself along with these tactics:
Research shows that, by May, most New Year’s resolutions are gathering dust. If this has happened to you, resolve now to use the energy spring fever gives you to get back on track. Here’s a step-by-step plan for turning those worthwhile resolutions you made back in January into your new habits of today.
Use these six strategies to say “No” to a request for your time … and make it stick:
It’s not enough to do your work correctly and efficiently; you must also be sure that other members of the team or project-based work group can be trusted to finish what you started. Try using or adapting this “handoff checklist” to your work. Ask these questions of the person taking accountability for the completion of the work:
As people grapple with the urge to put things off, economists and psychologists have turned the study of procrastination into a significant field. And what have they discovered? Simply trying harder to “stop procrastinating” doesn’t work. Here’s what will:
“My boss is inundated with business cards,” writes an admin reader. “Some are in Rolodexes, others are loose. But he doesn’t want to weed through and toss old ones. Any ideas on how to organize them?”