Productivity

It’s not merely information overload that’s overwhelming administrative professionals. The data fog is thickening at a time when many com­panies are asking people to do more. Try these tips for weeding out unnecessary information:
Switzerland’s Anti-PowerPoint Party is seeking support for a national referendum to ban the use of PowerPoint. Author Matthias Poehm believes PowerPoint is the wrong tool for making an effective presentation. His advice? Go back to using a flip chart.
You can’t manage what you don’t measure. This old management adage ex­­plains why most bosses want administrative professionals to create measurable goals. But how do you measure results in a job that’s often about responding to others’ needs?

Make it more than just another meeting

October 12, 2011 Categorized in: MeetingsOrganizing

One way you can help team meetings run more smoothly is to make sure attendees come to any meeting ready to engage. Try these two tips from Al Pittampalli, author of Read This Before Our Next Meeting:

Debunking 3 productivity myths

October 11, 2011 Categorized in: Time Management

You may take it as a given that browsing the Internet makes you less productive, just as eating lunch at your desk makes you more productive. According to studies, though, both of those statements may be myths.
Appointments and errands need not devour the lion’s share of your “free” time if you follow these tips during the work week:
Have you put processes or structures into place so you can accomplish what’s most important every day? Try these three tips:

Stop the stragglers; start the meeting

August 11, 2011 Categorized in: MeetingsOrganizing

Years ago, Jon had set up an important team meeting for 10 a.m. At 9:45, he was setting up the room. By 9:50, he was ready to start. By 9:59, no one had arrived. “I had a decision to make,” he says. “What if I started the meeting on time—all by myself?” That’s exactly what he did. That’s why “Just start it” is now his No.1 rule for holding meetings that start on time.
As workloads expand under the pressure of diminished staff, administrative professionals grapple with how to best absorb all the new work coming their way. One executive admin recently asked, “How should I tell managers we can’t do it all?” Other admin pros weighed in:
From time to time, people who report to you will bring you problems created by a decision that you made. They may appear exasperated by the pickle you put them in. Your response, in all cases, should be a good-natured invitation for the two of you to go have a look. Use these exact words: “Let’s go see!”
Scroll down a web site one screenful at a time … Keep emotions in check at work with DING … Let social media help you network before a conference … Save people time by telling them how to skip the voice-mail instructions when they call your cell phone.
You may have seen Chef Jamie Oliver’s show “Food Revolution,” in which he transforms school menus. Now Oliver is doing the same thing for employees slogging through long off-site meetings. If you plan off-site meetings or conferences, boost the meeting’s ROI by rethinking food.

Keep the office running like clockwork

July 14, 2011 Categorized in: Organizing

Whether your workplace employs scheduling software, day planners for everyone or no formal calendar management at all, a few visual reminders can keep everyone running on time.