Scheduling a meeting with multiple VIPs

November 23, 2011 Categorized in: MeetingsOrganizing

When the meeting participants are mostly VIPs, scheduling can be a hairy process, says executive assistant Trisha Heil. Currently, she offers attendees a basic date-filled chart, so they can narrow down the choices to a mutually convenient time and date. But what do other admins do?
Have you ever caused a problem for your computer because you simply didn’t know better? “You’d be surprised how many people unknowingly damage their computers,” says Derek Meister, a Best Buy technician. Here are six no-no’s to avoid to keep your computer out of the repair shop:

How am I so productive?

November 17, 2011 Categorized in: OrganizingProject Management

Jasmine Freeman’s job as chief executive assistant to Joan Burge at Office Dynamics keeps her busy supporting Burge’s day-to-day work and de­­veloping social me­­dia to support the business. A number of tools help her “keep on top of things”:

Train colleagues to be self-sufficient

November 11, 2011 Categorized in: Problem Solving

Administrative assistant Linda Bates was on her way to a ski vacation when she got a frantic phone call: “The copy machine is jammed! What should I do?” Bates says the path to creating a self-sufficient staff begins with teaching them how to use equipment as it comes into the office.

Set the stage for brainstorming sessions

November 8, 2011 Categorized in: MeetingsOrganizing

Defer judgment … The more ideas the better … Bosses, don’t hijack the discussion. These are among the top rules of a productive brainstorming session. Before a team even begins the meeting, though, be sure to set up the room for maximum effectiveness:

Look for what you can’t see

November 7, 2011 Categorized in: Problem Solving

During World War II, the British Air Ministry tried to figure out why they’d had so many bomber losses. Engineers looked at every bullet hole on every bomber and decided to add armor plating to the areas with the most holes. It didn’t work. Enter Abraham Wald, a mathematician.

1-Minute Strategies: Nov. 11

November 1, 2011 Categorized in: Time ManagementWriting/Editing

Make your email more readable by crafting enticing subject lines …  Why wait for an annual review to get feedback? Ask for one-minute feedback at every opportunity … Knock out more of your critical to-dos by whittling down your to-do list each day … Go ahead: Ask for a $100,000 salary …
It’s not merely information overload that’s overwhelming administrative professionals. The data fog is thickening at a time when many com­panies are asking people to do more. Try these tips for weeding out unnecessary information:
Switzerland’s Anti-PowerPoint Party is seeking support for a national referendum to ban the use of PowerPoint. Author Matthias Poehm believes PowerPoint is the wrong tool for making an effective presentation. His advice? Go back to using a flip chart.
You can’t manage what you don’t measure. This old management adage ex­­plains why most bosses want administrative professionals to create measurable goals. But how do you measure results in a job that’s often about responding to others’ needs?

Make it more than just another meeting

October 12, 2011 Categorized in: MeetingsOrganizing

One way you can help team meetings run more smoothly is to make sure attendees come to any meeting ready to engage. Try these two tips from Al Pittampalli, author of Read This Before Our Next Meeting:

Debunking 3 productivity myths

October 11, 2011 Categorized in: Time Management

You may take it as a given that browsing the Internet makes you less productive, just as eating lunch at your desk makes you more productive. According to studies, though, both of those statements may be myths.
Appointments and errands need not devour the lion’s share of your “free” time if you follow these tips during the work week: