Office Technology

Give those URLs a trim … Show your e-mail skills by avoiding supersize attachments … Use the subject line to identify different categories of e-mail … Feel more rejuvenated after a summer vacation by coming home on a Saturday …
“It’s one thing to keep a crowd engaged for two minutes, but two hours—or more—requires a different set of techniques,” says communications coach Carmine Gallo in BusinessWeek. So if you’re preparing a PowerPoint presentation, remember Gallo’s rules for keeping an audience captivated:
Catch a second wind by tackling a task on your “Mind Like Mush” list … Is your boss an ‘allergic-to-details’ type? Keep project files handy that contain details he or she is likely to need … Find travel deals by booking later … Spruce up your administrative “portfolio” by adding a dash of visual material.
Tracking web sites, blogs, social networking sites, Twitter—it can be overwhelming. And if you’re not fluent with online tools, it can sometimes feel like a serious waste of time. Here are four tools to help you keep track, without straying to web pages you don’t have time for.
A podcast can turn a morning commute into a chance to work on your professional goals. And it’s completely free. Here are some of the best for administrative professionals.
At Progress Energy’s quarterly “compliments and concerns” meeting, senior administrative assistant Amy Finelli uses a template for minute taking. As a result, she can quickly send out notes after the meeting “because I don’t have to figure out how to organize the topics,” she says. Here are a few more of Finelli’s power tools for meetings:

Google keeps the cool tools coming

April 2, 2009 Categorized in: Internet

Thanks to Google’s policy of allowing employees time each week to work on pet projects, the company is forever unleashing cool services for us to try. A few Google tools to add to your arsenal:

Could blogging score you a job?

April 2, 2009 Categorized in: AdvancementInternet

If you find yourself seeking new employment, consider taking proactive, positive approaches. All hinge on online methods, which 40% of new job seekers use in their searches (2008 Spherion Emerging Workforce Study).
Layoffs, shortened workweeks, stressed-out workplaces … it all can lead to another byproduct of the recession: increasing workloads and work slippage. How are administrative professionals ensuring that, with stakes soaring higher than ever, no work falls through the cracks?
Boost productivity by “plotting” the items on your to-do list … Organize a boss’s overflowing e-mail box by setting up inbox folders … Manage team conflict with this tactic … Take a breather every hour, for peak productivity …

3 tips on increasing your ROO

March 6, 2009 Categorized in: FilingInternetOrganizing

Odds are your desk is a hub of organization. If that’s the case, you’re in the ideal position to create more value for your company by coaching others on ROO, or Return on Organization. Your task: Identify a few valuable tips, then share your expertise with others by offering a Lunch ‘n’ Learn on the topic, writing an article in the company newsletter or posting tips through e-mail.
What makes the Internet useful is also what makes it so undeniably distracting: There’s no end to what you can find online. Luckily, a few browser add-ons that work with Firefox can help make web surfers more productive (all available at
You’re already doing your part to be “green” at the office by printing on both sides of paper, recycling and steering clear of bottled water. Now, what can you do to inspire your less-green co-workers? Tips from Tim Sanders, author of Saving the World at Work: