Office Technology

Maria had been emailing back and forth with a colleague all day about a work issue, when she finally decided to cc the boss. It felt like the right thing to do. But that’s not how it turned out. In­­stead, it came back to bite her. How to avoid cc’ing up and other email faux pas:

2 tools for business travelers

August 30, 2011 Categorized in: InternetTravel

Two nifty tools: one that helps business travelers get more done, and one that helps executives get more done by avoiding travel.
Next time you get an email request with an urgent flag, try one of these three tips:
Heed these four tips when preparing a PowerPoint presentation: 1.  Keep slides clutter-free. 2.  Use one image to sell each idea. 3.  Follow the same color schemes, fonts and logos as your company’s website or brochures. 4.  Give the audience a break to prolong attention spans.
Chris Anderson, who runs the high-profile TED conference, believes we need to focus on limiting the flow of email, rather than focusing on how to organize and file all those messages. Anderson penned 10 ideas that could make a dent in email quantity:

Go green: Paperless business cards

August 16, 2011 Categorized in: Internet

In some professional corners, people are gravitating to digital business cards. The advantage? No more piles of cards to sort through. Check out these three online tools to create your own online card:

Beyond Google+

August 12, 2011 Categorized in: Internet

You may have heard about Google+ by now. But did you know about these other cool features from the search giant that are currently available for Google Chrome browser users?
In PowerPoint 2010, you now have the ability to generate a Windows Media Video (.wmv) file. First, write your script using Microsoft Word. Outline your presentation, including topics and bullets. Import into PowerPoint and attach to a Theme. Then import graphic elements or create them with SmartArt …
Scroll down a web site one screenful at a time … Keep emotions in check at work with DING … Let social media help you network before a conference … Save people time by telling them how to skip the voice-mail instructions when they call your cell phone.

Change your style: Word docs

July 29, 2011 Categorized in: Word

Making a change to a currently used style is a piece of cake. Simply format a selection of text that carries the style you want. Then right-click the selection, choose Styles, then update “style name” to Match Selection …
Key to engaging in the Twitter conversation is developing a healthy-size list of followers—people who sign up to see your posts in their Twitter stream. And one of the best ways to do that is to write such ­content-rich tweets that others retweet them. Tips for writing Twitter posts that others will retweet:
Tidy up your text by counting the number of words you use per sentence, and compute the average. If it’s between 15 and 20 words per sentence, you pass … Never offer praise and ask for a favor in the same conversation. It makes the praise seem like a setup … Looking for ways to fill your time at work? Always frame your request positively.

Bad online rap? How to fix it

June 28, 2011 Categorized in: Internet

You might be surprised by the information that exists about you online. Manage your online reputation with these tips from Riva Richmond, a technology writer who recently spoke about the topic on a New York Times podcast: