The Office Tech Pro

Overcoming the PDF Barrier

February 18, 2013 Categorized in: The Office Tech Pro

PDFs can be deconstructed relatively easily. If you have a legitimate reason to edit PDF content in another application, there are some tools you should know about.
A successful SharePoint implementation has three characteristics, while other approaches to the project of making it your company’s intranet solution can end in doom. Here’s how to make SharePoint work for users and teams.

Handy Tips for Handouts

January 21, 2013 Categorized in: The Office Tech Pro

When most people think about creating handouts for a PowerPoint presentation, they think simply about printing copies of their slides, 1, 2 or 3 per page with note-taking lines. There are other options for creating handouts. Consider one or more of these suggestions.
There are plenty of groups for geeks, but what about end users of Microsoft Office tools? Well, it turns out there are lots of groups around where Microsoft Office users network and get help from one another, both online on platforms like LinkedIn and in person.
Microsoft has announced Microsoft® Office for Android® and IOS devices. The release, targeted for the 1st quarter of 2013, will finally allow you to read and work with your Office files on your Droid device.

5 Year-End Outlook Clean-Up Tips

November 26, 2012 Categorized in: The Office Tech Pro

Delete Fearlessly! Sort by sender, subject or organize by conversation. Delete those that are purely social. Even if you spend 5 minutes a day until the end of the year on this task alone, you will probably end up with hundreds of messages you can feel confident about deleting.
Can I hide documents that have a status other than approved in a document library? In fact it’s just a couple of clicks to set this up in an existing library:

How to Pivot a Pivot

October 16, 2012 Categorized in: The Office Tech Pro

While you can’t EXACTLY pivot a pivot, in Excel 2010 you can create a data subset with a Pivot Table that can be copied, pasted and “re-pivoted” in just a few clicks.

3 “no type” tips for Excel

September 27, 2012 Categorized in: The Office Tech Pro

Multiple Duplicate Worksheets

Click on the first worksheet tab and hold down the Shift key. Keeping the Shift key down, click on the last worksheet. They should all appear white, rather than gray. Now, just start typing. What you do on one sheet will also be on the remaining selected worksheets.

4 must-know tips for Microsoft Word

September 26, 2012 Categorized in: The Office Tech Pro

The Clear Formats Button Did you ever inherit a badly formatted document just wish you could start over? Use Ctrl+A to select all the text and on the Home tab, in the Font group, click the Clear Format button. Now, put in your own formatting!
If you find yourself looking for the most recent/best presentation from which to make a new one, or pondering the question, “Now, how did I do that last time?” it’s time to get familiar with custom PowerPoint templates. The basic steps are pretty straightforward:
I got this question in a SharePoint class this week: How can I take the email addresses out of an email with a huge “To:” line and create a list for SharePoint? Well, here’s how to do it.

Secondary axis charts in Excel

August 20, 2012 Categorized in: The Office Tech Pro

If you know what a secondary axis chart is, then you know what a challenge it can be to show disparate values on the same chart. This used to be somewhat cumbersome in older versions of Excel, but with Office 2007 and Office 2010 it’s a piece of cake! For those unfamiliar with the term, a secondary axis is useful when you have to display whole numbers and related percentages, like cost, price and profit percentage.